While there is more to it and definitely overlap in the jobs, they differentiate a bit like so:

• Wedding Planner: Manages all aspects of the wedding from start to finish, including budgeting, vendor selection, timelines, and logistics.
• Wedding Coordinator: Focuses on managing the wedding day or the month leading up to it, ensuring everything runs smoothly as per the plans.
• Wedding Designer: Concentrates on the aesthetics and overall design, creating the look and feel of the event through decor, lighting, florals, and more.

[Pricing Brochure _ July 2024]

Updated July 2024

Please note: a premium of $350-650 applies to all weddings and events on or around the following holidays: New Year’s, MLK Day, Valentine’s Day, President’s Day, St. Patrick’s Day, Easter, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous People’s Day, Veterans Day, Thanksgiving, and Christmas. This will be added to your final wedding service cost.

Cash, credit or debit cards, cashier checks, and PayPal are all acceptable forms of payment. We require 30% nonrefundable retainer when booking to confirm our services for your date, and the remaining balance is due 30 days before the event.  The balance will be divided into installments either on a monthly, quarterly, or equal halves basis.

Below is a typical payment schedule for our coordination services: Booked Confirmation, Start of Services, and Final Payment

Payment reminders will be made available to the Client from the Company in advance of the due dates and after for any late payments. Interest at the rate of (5% per week) shall be added on all accounts not paid in full by their due date. This interest will be added to the invoice.

We are always up for an adventure! Travel fees would apply and be quoted accordingly. We’re based in Fairmont, West Virginia and have traveled throughout the state, and the west and central regions of Pennsylvania, and western Maryland! For weddings less than 30 minutes away, there are no travel fees.

We understand these things happen. Here is a snippet from our Terms and Conditions that covers our rescheduling policy:

“If the Client needs to change the date, time, or location of the wedding ceremony and reception prior notice must be given in advance of 90 days of their original scheduled date for the event. The Company shall work to accommodate the Client with a transfer of their services and payments to reflect the rescheduled date if they are available; this rescheduled date shall be within 18 months of the originally scheduled date. The Clients will then be sent a Rescheduling Request Form from the Company to complete and return before other proceedings can begin.”

Read more on our Terms and Conditions

Yes! It is a must to feed your vendors! Each of our packages that include an onsite wedding coordinator have them their anywhere from 6-14 hours each day. It is imperative to include them in the count for the caterer, because your coordinator will be at the venue all day and will not leave the premises.

You should also take into account your photographer, videographer, DJ, and any other vendors and their assistants who will be present for the majority of the event. Those vendors who will only be present before or during the ceremony such as your bakers, officiants, or florists don’t need to be included in the catering count.

You do not need to provide your vendors the same meal as your guests – caterers often have a vendor meal that costs less and can be provided. If one is not, your vendors you should have a hot meal provided for dinner.